Have been working away on a sizeable technical spec document (SharePoint 2007 Publishing Site) – and it’s grown to about 90 pages – not huge, but big enough.
With lots of screen-shots, and so on – but the document (Word 2007 docx) file has grown to 8 MB !! (Can’t even email it – as it zips down to about 6 MB).
I’ve been using the clever WIN+S screen shot mode for OneNote – but this uses Bitmap (BMP) images – and (sometimes) also retains OLE linking/embedding.
Here’s the solution (brief one-page example) :
- Here’s a document that includes ONE screen shot.
- The DOCX file saves to about 460 KB.
- The good thing about the new DOCX format is that it’s really just a ZIP file
- Change the file extension – and extract the contents – to see what’s there
- Find the “media” directory – this will list all images – PNG are bad
As Myth-Busters would say…… “well, there’s your problem !!“
- I then opened in Microsoft Paint – and saved the file as JPG
- Then – back to Word 2007, and deleted the image.
- Next – did [INSERT] – and then [PICTURE] and selected the JPG
After saving the document – it’s less than 1/2’ed in size – to 205 KB.
With my tech spec – I had over 70 images of various “bloated” sizes – as well as some that were “embeddings” – entitled :
These allow for in-place editing of pictures within Word 2007 – who needs that !?!
So – THAT’s why my Word doc was 8 MB – and dropped to 1.2 MB !
The lesson is – beware how you use images – PNG / BMP are bloated – JPG are good. And – if you need to find “which images” are bad – open the ZIP file from the DOCX !